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Got Technology? Get on Board!

Posted By Administration, Wednesday, June 22, 2016

Got Technology? Get on Board!

Call for Poster Proposal and Guidelines
for the AESP Summer Conference

Chicago, IL - August 16-18th, 2016
Hyatt Regency Chicago

AESP will be introducing an innovative new poster session called “Tech On Board” at our Summer Conference this August. This session will showcase five unique and emerging technologies in energy efficiency, DR, and renewables. Each speaker will have 3 minutes to verbally present the concept in a speed meeting format. There is no cost to be featured in “Tech on Board” and this is an amazing opportunity to share your innovation with an audience of highly interested EE professionals and utility buyers. But first, you need to submit your poster idea in 150 words or less for consideration. Submit your proposal to before July 7. If selected, you will receive the guidelines to produce your finished poster describing your technology, and you will present your poster on August 17 in Chicago.


This poster session is designed as a “speed meeting” session, using an interactive poster approach.  Attendees will be split into groups and will move every 3 minutes to the next poster to hear your 3 minute presentation.

Poster sessions are scheduled on Wednesday, August 17th, 2016 from 4:30pm – 5:00pm.  There will be a maximum of five (5) posters in this session.  A poster is a graphic display of your work; it is a signature of your research.  The best posters make just one point.  What do you want your viewers to learn? The audience should be able to understand the poster’s concept even if the presenter is not standing beside the display.  Each poster should be 24” X 36” in landscape format.  After the session, your poster will be on display in the pre-function area until the end of the conference.


General Information and Helpful Hints

 · Poster boards are in LANDSCAPE format

 · The poster board will be 24” X 36”

 · Your poster should be printed on a single, large sheet of paper or foam core

 · Presentations should fit within a 3 minute time frame

 · The presenter must remain by his/her poster board for the duration of the session

 · Do not pin up pages of a report/paper; this is not considered a poster display

 · Thumbtacks will be available on-site for mounting the displays

 · No audiovisual equipment is permitted for poster presentations; however, portable/handheld technology is allowed to be presented with your poster session

 · If handouts are to be distributed, bring approximately 50 copies - A handout should not be more than one page, front and back and should have the contact name and email address of the presenter(s) for follow-up questions about the poster

 · Proofread your poster at least twice, and have someone else proofread it for you


 · Text should be readable from 3-6 feet away
 · Using upper and lower case is preferable to using upper case only.  The shapes of words are more readily recognized in lower case
 · Use a easily readable font and put title and headings in bold
 · The best type size for the title is between 90 and 200 point
 · Body text should be 36-54 point
 · Hand-lettering looks unprofessional; computer-generated type is preferred; stencil or cut-out letters are allowed

Illustrations and Images

 · Use photos or other images that are large enough to be seen 3-6 ft. away
 · Photographs should be a minimum of 5 x 7 inches
 · Keep all illustrations simple and bold
 · Try to make all charts and tables into bold graphic color displays where the text is minimized and the symbols are maximized
 · Avoid “chart junk” and keep it simple: get rid of anything that adds unnecessary clutter, such as grid lines, 3-D effects, and shadows


By committing to this poster session, you are obligated to present your contribution in a speed meeting format. The total session will be 30 minutes.


Submit your technology poster idea in 150 words or less to by July 7th, 2016.

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